Whistleblowing

All employees and business partners are obligated to comply with the law and adhere to our company’s guidelines. Nonetheless, there is always a risk that people may act unethically or illegally—whether knowingly or unknowingly. It is therefore very important for us to receive information about any potential misconduct so that we can take immediate action.

Under HinSchG, every whistleblower is protected against sanctions and may remain anonymous if they wish. All information received will be treated confidentially.

We accept notifications and forward them within the organization—upon request, while maintaining strict anonymity. This is the process for submitting a notification to HAJDIK a.s. in accordance with the Whistleblower Protection Act No. 171/2003 Coll.

a) General Provisions
HAJDIK a.s. (Company ID No. 278 41600), with its registered office at Jablůnka 668, Postal Code 756 23, hereby establishes the process for submitting notifications in accordance with Act No. 171/2003 Coll. and also with Act No. 172/2023 Coll., amending certain laws in connection with the adoption of the Whistleblower Protection Act, effective from August 1, 2023.

b) Notification and Whistleblower
A notification is understood to be a report by a natural person pointing to potential unlawful conduct by someone acting on behalf of the company. In this context, unlawful conduct includes acts that constitute a criminal offense, violate the Whistleblower Protection Act, breach European Union regulations governing areas specified by the directive (specifics as outlined in the draft legislation), or constitute offenses with a maximum fine of at least CZK 100,000.

A whistleblower may be an employee of the company, a person performing work for the employer on the basis of agreements other than an employment contract, external collaborators, outsourced suppliers, or any other individuals who have a relationship with the company.

c) Submission of a Notification and Subsequent Measures
A whistleblower can submit a notification via secure channels set up exclusively for these purposes, specifically through the email address whistleblowing@hajdik.com. This email inbox is managed only by authorized personnel. An automatic form is sent back from this inbox, providing further information related to submitting a notification, including details on how to submit it orally or in person, if the whistleblower prefers. The notification must include the whistleblower’s personal data so that their identity can be verified. If the notification is anonymous, the obligations toward the whistleblower will apply if their identity becomes sufficiently clear. The company will provide the whistleblower with confirmation of receipt no later than 7 days after receiving the notification and, within a reasonable period—usually within 30 days—will provide information on how the notification was assessed.

d) Knowingly False Notification
If a notification is knowingly false, the whistleblower is not protected against so-called retaliatory measures. Furthermore, such conduct may be regarded as an offense with the possibility of a fine of up to CZK 50,000.

e) Record-Keeping and Retention of Notifications
The company is obliged to store data for 5 years from the date the notification is received. Only authorized personnel of the company have access to these data.